Registration with the State Export Control Agency and obtaining a license from the State Export Control Agency

– data collection
– preparation of the documentation package
– submission to the authorized agency and tracking the review process
– receipt of the result
– tracking reporting deadlines and the expiration dates of documents.

– technical and operational specifications, UKTZED code
– founding documents
– contract, invoice, specification, and other shipping documents.

– preliminary identification of goods;
– legal consulting;
– registration with the State Service of Ukraine for Customs;
– obtaining an import/export permit;
– obtaining an international import certificate;
– preparing an end-user certificate;
– obtaining a ruling on the temporary export/import of goods;
– reporting.

The Law of Ukraine “On State Control Over International Transfers of Military and Dual-Use Goods” explicitly stipulates that Ukrainian business entities and government procurers in the defense sector that intend to carry out international transfers of goods must first register as entities authorized to conduct international transfers of goods. To do so, they must submit the documents required for a preliminary examination of the goods; based on the results of this examination, the State Export Control Authority identifies the goods, determines the conditions for their international transfers to specific countries, and issues a registration certificate along with explanations regarding the specifics of such transfers.

The law explicitly states that the entity is responsible for the preliminary identification of goods and for taking the necessary steps related to obtaining permits. This is one of the most important rules for businesses: the permitting process does not begin with filling out an application; it begins with the correct identification of the goods. It is during the review stage that it is determined whether the goods are included in the control lists, what the conditions for their transfer are, what restrictions apply to a specific country, what set of supporting documents is required, and whether the transaction in question is even possible. We assist with the preliminary identification process—please contact us for a consultation.

After completing the registration procedure, you must apply for a permit or a ruling authorizing the temporary export of the goods.

Obtaining a permit from the State Service for Export Control does not complete the procedure: after that, the entity is required to submit reports. For military goods, reports must be submitted on the use of the export or import permits obtained; for dual-use goods, reports must be submitted on transfers that were actually carried out, not carried out, or partially carried out, as well as on the use of the goods for the stated purposes. The procedure and deadlines for submitting such reports are determined by law and the terms of the issued permit. Failure to submit reports or late submission entails legal risks for the entity.

That is why proper support in the field of export control — is not just about “obtaining a permit,” but also about completing the entire transaction cycle: from initial identification to reporting on the permit or opinion, so that no obstacles, delays, or additional questions arise in the future when processing documents.

We handle the entire process on a turnkey basis because, in export control, the outcome depends not on a single document, but on the properly structured legal framework of the entire transaction.

What we do:

• analyze the goods, the contract, the country, the end user, and the presence of intermediaries;
• we assist with the preliminary identification of the goods;
• prepare the application package and submit it for registration with the State Export Control Service;
• we assist in obtaining a permit/opinion from the State Export Control Service;
• we communicate with the authority, respond to inquiries, and make any necessary revisions;
• After receiving the permit, we prepare the necessary reports to ensure the procedure is properly completed.

Our approach is not simply to “submit documents,” but to protect the client from rejections, delays, and violations that could affect both the current shipment and all future applications to the authority.

In export control matters, the main risk is that a single transaction is evaluated simultaneously against several sets of requirements: commodity identification, control lists, restrictions by country of destination, end use, intermediary status, supporting documents, permit format, and then reporting requirements after the permit is obtained. Therefore, professional support in this area not only saves time but, above all, ensures the business’s legal security.