Declaration on Occupational Safety and Health in Ukraine

An occupational safety declaration is one of the key documents confirming that a company complies with safety requirements when performing high-risk work or operating relevant equipment. Having this document is not just a formality; it is proof that the employer cares about the lives and health of its employees, creates safe working conditions, and complies with current Ukrainian legislation.

This document officially confirms that the company has implemented an occupational safety management system, trained its staff, and ensured that all technological processes meet safety requirements. A declaration of material and technical resources is required to legally commence operations in sectors where there is a risk of injuries or accidents—for example, in manufacturing, construction, the energy sector, the food industry, or the processing industry.

In addition to meeting legal requirements, having this declaration enhances the company’s reputation among partners, regulatory authorities, and customers. It demonstrates that the business operates transparently, responsibly, and within the legal framework, and also helps avoid fines, claims, and production shutdowns due to a lack of permits.

Thus, an occupational safety declaration is not merely a bureaucratic requirement but an important element of a company’s safety system that protects both employees and the employer.

Every employer who uses hired labor when performing high-risk work or operating high-risk equipment must file an occupational safety declaration. It does not matter whether the employer is a legal entity or a sole proprietor—the obligation to submit a declaration regarding the material and technical base applies in both cases if employees are engaged under an employment agreement or contract.

The occupational safety declaration must be submitted and registered no later than five days before the start of work or the use of equipment. Failure to meet these deadlines entails liability under Article 164 of the Code of Ukraine on Administrative Offenses: a fine ranging from 1,000 to 2,000 non-taxable minimum incomes, with the possible confiscation of products, raw materials, equipment, or funds obtained as a result of unlawful activities.

In order to obtain a declaration of material and technical support, it is necessary to undergo an occupational safety audit. This is a comprehensive review of the extent to which the working conditions provided by the employer comply with legislation and regulatory requirements.

In accordance with Article 13 of the Law of Ukraine “On Occupational Safety,” information regarding the audit is included in the declaration. This also includes information on measures taken to eliminate hazards and health risks caused by violations of fire safety and occupational safety requirements.

The complete procedure for obtaining a declaration of material and technical support will include the following steps:

1. Preparation of a package of documents containing information about the enterprise by employees of the company “Vikonsalt”;
2. Assessment of the material and technical base for compliance with safety requirements;
3. Filling out the declaration using the approved form by our specialists;
4. Submission of documents;
5. Receiving confirmation of the registration of the occupational safety declaration.

The occupational safety declaration takes effect on the date of its registration in the electronic registry. You can verify its status online via the State Labor Service’s official website.

To file a declaration of material and technical resources, you must prepare:

• a standard-form application-declaration;
• copies of the founding documents (for sole proprietorships—an extract from the Unified State Register);
• a description of the material and technical resources;
• information on protective equipment and occupational safety training;
• inspection reports for electrical equipment, ventilation, and fire safety;
• a copy of the order appointing the person responsible for occupational safety.

High quality and efficiency are the result of our team’s professionalism, which brings together experts in the fields of law, consulting, and information support. We constantly monitor changes in legislation, so we promptly update the procedures for preparing all necessary documentation, including occupational safety declarations.

Comprehensive approach—we examine every issue from various angles, involving specialists with the relevant expertise.

A personalized approach—we prepare the declaration on material and technical resources taking into account the specifics of the company’s operations, the types of work it performs, and the characteristics of the equipment it operates.

To request assistance with preparing an occupational safety declaration, simply contact the specialists at “Vikonsalt.” We operate throughout Ukraine—both online and in person.

1. Submit a request on our website or contact a manager.
2. Get a free consultation.
3. Prepare the necessary information about your company.
4. Sign the documents—and in a few days, you’ll receive your registered declaration of material and technical resources.

1. Does a sole proprietor without employees need to file a declaration?
   If a sole proprietor does not perform high-risk work, a workplace safety declaration is not required.
2. Where can I check if a declaration is valid?
   In the public registry on the State Labor Service website using the declaration number.
3. What is the difference between a permit and a declaration?
   A permit requires an expert review, while a declaration is simply a notification of compliance with the requirements.
4. Do I need to update the declaration?
   Yes, if the working conditions, location, or owner of the business change.